PAYMENTS, CANCELLATIONS & REFUNDS

1.  Payment Policy  

A 50% initial deposit of the planning and coordination and equipment rental, decor and/or linens fee is required to secure your date.  Please note the cost for equipment, decor and/or linens rentals, floral arrangements, setup and break-down fees are not included in the payment for planning and coordination services.  

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2.  Secure Payment Methods, Processing Fees, Tax & Payment Options

We do not accept checks.  The following secure payment methods and their processing fees are available: 

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a,  Bank transfers (ACH) - The customer processing fee is 1% or capped at $20.  For example, for a $1,000 payment, the fee is $10, and for a $2,000 payment, the fee is $20.  Processing typically takes one business day after authorization.  However, the authorization process may take 4 to 5 business days to complete, and the exact posting time can vary depending on your bank and when the payment is processed within the ACH network.

             

b.  Bank transfers (B2B ACH) - All Business-2-Business ACH payments are processed free of charge.

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c,  Credit & Debit cards - We accept all major card brands.  The customer processing fee is 3.4%  and the transaction will post within 1 to 3 business days.

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d.  Cash is also accepted.

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e.  Tax - As of May 1, 2025, an additional Sumter County Penny Tax increased the 7% SC Tax to 8%.

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Payment Options

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Option 1 of 3: Submit a 50% initial deposit for the selected planning and coordination services at the time of contract signing, which should occur between one year and 24 months before the event. The remaining balance of the initial deposit is due 30 days before the event. Additionally, subsequent payments for the total cost of rentals and/or purchases can be paid over seven months leading up to the event, resulting in manageable and monthly installment payments. Each payment is due monthly, allowing clients to pay off the balance without incurring any penalties or interest. This plan is ideal for clients who are confident in their ability to make all required payments on a monthly basis.  This option offers:

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• Lower Initial Outlay: The 50% initial deposit at signing is likely more manageable than paying a larger sum upfront, especially when the event is many months away.

• ​Budgeting Flexibility: Spreading the rental/purchase costs into monthly installments provides excellent budgeting flexibility and avoids a large lump-sum payment closer to the event.

• ​Predictable Expenses: Monthly payments make it easier to track and manage event-related expenses over a longer period.

• Reduced Financial Strain: Distributing costs reduces the financial burden leading up to the event.

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Option 2 of 3: Clients can also consider one of the following alternatives:

 *Tap into savings

 *Get help from loved ones

 *Use a credit card

 *Consider a 401(k) loan (use with caution)

 

Option 3 of 3: Couples can apply for a loan with any of the following companies:

• https://www.paymywedding.com (provides bad credit wedding loans regardless of financial situation)

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• https://www.myweddingloans.com (provides financing for weddings, engagements, honeymoons, and travel. They offer versatile lending options, including wedding loans for borrowers with bad credit)

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• https://www.lightstream.com  (for borrowers with excellent credit)

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• https://www.upstart.com  (for borrowers with a short credit history)

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• https://www.onemainfinancial.com  (for borrowers with poor credit)

 

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3. General Cancellation, Refund, Termination & Change Policy (Non-Military)

Clients must notify Detailed Weddings & Events LLC in the event of a cancellation or a change to an event date. If the new date is available on the Detailed Weddings & Events calendar, we will amend the contract to include the new date. If the requested new date is not available, or if you choose to cancel entirely, all monies paid will be refunded as follows based on the number of days that have passed since the contract was signed:

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Termination & Force Majeure

Either party may terminate the contract for 1. Personal Conflicts when either party's performance is prevented or rendered impossible, 2. Uncontrollable Events: pandemics, epidemics, severe expected or unexpected natural disasters (Force Majeure events), and 3. Third-Party Actions: strikes, terrorist acts, or government orders.  Refunds for terminations occurring after the three-day grace period has expired, will be processed in accordance with our General Cancellation, Refund, Termination & Change Policy (Non-Military)  or our Military Cancellation, Refund, Termination & Change Policy.

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4.  Military Cancellation, Refund, Termination & Change Policy

Clients must notify Detailed Weddings & Events LLC in the event of a cancellation or a change to an event date. If you wish to change your date because of a cancellation due to a military deployment, canceled leave, permanent change of station (PCS), or temporary duty (TDY), we will amend your contract at no cost, provided the new date is available.

If the date is unavailable or you choose to cancel entirely, the refund amount will be determined based on the number of days that have passed since the contract was signed.

 

 

 

 

 

 

 

 

 

 

You may cancel or change your date after Detailed Weddings & Events receives a written or emailed cancellation notification with one or more of the following attachment(s) or enclosure(s).

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• Copy of the leave form with the sign-in time annotated and signatures of approving authorities noted on the leave form.

• Copy of the official order.

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Termination & Force Majeure

Either party may terminate the contract for 1. Personal Conflicts when either party's performance is prevented or rendered impossible, 2. Uncontrollable Events: pandemics, epidemics, severe expected or unexpected natural disasters (Force Majeure events), and 3. Third-Party Actions: strikes, terrorist acts, or government orders.  Refunds for terminations occurring after the three-day grace period has expired, will be processed in accordance with our General Cancellation, Refund, Termination & Change Policy (Non-Military)  or our Military Cancellation, Refund, Termination & Change Policy.  

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5.  Commissions

If a vendor decides to pay "Detailed Weddings & Events" a commission for your referral, we will pass the savings on to you, except for booking travel arrangements, hotel blocks, assisting with the rental or purchase of men's formal wear, or offering affiliate-linked products.

 

 

 

 

TABLES & CHAIRS SET-UP & BREAK-DOWN (Strike) FEES

Please note the cost for equipment, decor and/or linens rentals, floral arrangements, setup and break-down fees are not included in the payment for planning and coordination services

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(​​To read more information about a DIY set up and break-down, click here.)

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GUESTS TABLES & CHAIRS WITH OR WITHOUT COVERINGS - $.50 Each for Set-up & $.50 for Break-down

The white and gold King Louis Estate table and chairs do not require coverings unless desired, however, 4-foot, 6-foot, or 8-foot rectangular tables, folding chairs, banquet chairs, and Chiavari chairs do require them. 

 

Common Chair Types: 

a.  Folding Chairs - Metal, Resin, Samsonite, Classic Lifetime and Contemporary Lifetime 

b.  Banquet Chairs - Round-top, Crown-top, Square-back, Pyramid Banquet and Full-back 

c.  Chiavari Chairs

d.  King Louis Estate Chairs 

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SPECIALTY TABLES WITH OR WITHOUT COVERINGS - $1 Each for Set-up & $1 Each for Break-down

Examples of specialty tables are a unity table, sweetheart table, favors table, escort table, cake table, gifts table, memorial table, send-off table, cocktail hour hors d'oeuvres table, dessert table and beverage or buffet tables.  The white and gold King Louis Estate tables do not require coverings unless desired, however, 4-foot, 6-foot, or 8-foot rectangular tables require coverings.  

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CHAIR & TABLE EMBELLISHMENTS

Embellishments include chair bows, chair sashes, chair ties, chair bands, chair caps, flowers, brooches, buckles, Velcro-tied knot covers, rhinestone buckles and table runners (with or without rhinestone buckles).  Chair caps are specifically designed for Chiavari chairs. The cost to add (set-up) embellishments is $0.25 each, and the cost to remove (break-down) embellishments is also $0.25 each.   

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TABLES, CHAIRS, EMBELLISHMENTS & EQUIPMENT

RENTAL COSTS

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TABLES & SEATING

Cake Table, Round, Leather Tabletop, Foldable w/Casters (30")$25.00

Highchair, Adjustable w/ Safety Belt$5.00

Table, Cocktail Standing (32" x 43")$7.00

Table, Rectangular (4 ft)$4.00

Table, Rectangular (6 ft)$6.00

Table, Rectangular (8 ft)$8.00

Table, Sweetheart$5.00

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COCKTAIL HOUR & BAR

Champagne Flutes, 5 oz. (Set of 100)$25.00

Champagne Clear Acrylic Tower (Holds 18-36 flutes)$5.00

Highball Signature Drink Glasses, 14 oz. (Set of 100)$25.00

Hors d'oeuvres Silver Trays (15.35" x 9.45")$2.00

Ice Bucket, Silver (5.3 Qt per Guest Table)$1.00

Ice Bucket, Silver (4 Qt for Bar Counter)$1.00

Ice Bucket, Bride & Groom Silver (8 Qt Floor Standing w/ Bottle Cloth)$10.00

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AUDIO, VISUAL & PRESENTATION

Podium$10.00

Microphone, Flexible Gooseneck Podium Attachment$5.00

Microphone, Hand-held (Wired)$6.00

Microphone, Lavalier Lapel (Set of Two: Officiant & Couple)$10.00

Microphone Stand (Wired)$5.00

Speaker, Public Address (Small)$10.00

Easel, White Metal Scroll$5.00

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DECOR & ENTRYWAY

Red Carpet (2.6 ft x 30")$9.00

Stanchion, Gold (39" w/ 5 ft Red Velvet Rope)$9.00

Vase, Entrance Floor Ceramic (16.5" - Pair)$10.00

Vase, Entrance Floor Plastic (16")$5.00

Wedding Welcome Sign (Fairytale Book Theme)$5.00

Wedding Welcome Flower Box w/ Attached Planter Box$6.00

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PLACE-SETTING SET-UP & BREAK-DOWN (Strike) COSTS

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​​What you should remember when deciding what items to rent for your place setting needs is that it is essential to plan your menu first.  Otherwise, you may unintentionally rent tableware that you will not use.  Also, it is important to consider a hand-held hors d'oeuvres for your cocktail hour reception, because a cocktail can be held in one hand, while an hors d'oeuvre can be held in the other.  Removing any item from any place setting does not change the price per guest.

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CHILDREN'S PARTY PLACE SETTING (PAPER):  $.50 Per Child to Set-up and $.50 Per Child to Break-down and Include the Following:

Plate

Cup

Napkin

Place Mat (Vinyl or Fabric)

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CHILDREN'S PARTY PLACE SETTING (UNBREAKABLE):  $1 Per Child to Set-up and $1 Per Child to Break-down and Include the Following:

Plate

Cup

Napkin

Place Mat (Vinyl or Fabric)

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BREAKFAST:  $1 Per Guest to Set-up and $1 Per Guest to Break-down and Include the Following:

Bread Plate & Butter Spreader

Bowl

Dinner Plate

Charger

Dinner Fork

Dinner Knife

Dinner Spoon

Coffee Spoon

Glass

Cup & Saucer

Napkin

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BRUNCH:  $1 Per Guest to Set-up and $1 Per Guest to Break-down and Include the Following:

Bread Plate & Butter Spreader

Salad Plate

Dessert Plate

Dinner Plate

Charger

Salad Fork

Dinner Fork

Dinner Knife

Dessert Fork

Coffee Spoon

Glass

Champagne Flute

Cup & Saucer

Napkin

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LUNCH:  $1 Per Guest to Set-up and $1 Per Guest to Break-down and Include the Following:

Bread Plate & Butter Spreader

Salad Plate

Dessert Plate

Dinner Plate

Charger

Salad Fork

Dinner Fork

Dinner Knife

Dessert Fork

Coffee Spoon

Glass

Cup & Saucer

Napkin

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DINNER w/Appetizer:  $1 Per Guest to Set-up and $1 Per Guest to Break-down and Include the Following:

Bread Plate & Butter Spreader

Appetizer Plate

Dinner Plate

Charger

Dinner Fork

Dinner Knife

Appetizer Fork

Glass

Napkin

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DINNER w/Soup:  $1 Per Guest to Set-up and $1 Per Guest to Break-down and Include the Following:

Bread Plate & Butter Spreader

Bowl

Dinner Plate

Charger

Dinner Fork

Dinner Knife

Dinner Spoon

Glass

Napkin

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DINNER w/Salad:  $1 Per Guest to Set-up and $1 Per Guest to Break-down and Include the Following:

Bread Plate & Butter Spreader

Salad Plate

Dinner Plate

Charger

Salad Fork

Dinner Fork

Dinner Knife

Glass

Napkin

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DINNER w/Dessert:  $1 Per Guest to Set-up and $1 Per Guest to Break-down and Include the Following:

Bread Plate & Butter Spreader

Dessert Plate

Dinner Plate

Charger

Dinner Fork

Dinner Knife

Dessert Fork

Napkin

Glass

Champagne Flute

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​​DINNER w/ Appetizer, Soup, Salad & Dessert:  $2 Per Guest to Set-up and $2 Per Guest to Break-down and Include the Following:

Bread Plate & Butter Spreader

Appetizer Plate

Bowl

Salad Plate

Dessert Plate

Dinner Plate

Charger

Dinner Fork

Dinner Knife

Dinner Spoon

Dessert Fork

Glass

Champagne Flute

White Wine Glass

Red Wine Glass

Sherry/Cordial Glass

Napkin

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ADDITIONAL PLACE-SETTING ITEMS ARE $.25 EACH, UNLESS PRICED DIFFERENTLY

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Child's Beverage Glass 

Sherry/Cordial Glass (for a liqueur after-dinner beverage with dessert) 

White Wine Glass

Red Wine Glass

Champagne Flute

Iced Tea Goblet

Water Glass

Juice Glass

Demitasse Cup (espresso cup) 

Demitasse Spoon 

Coffee Cup & Saucer .50 per set

Tea Cup & Saucer .50 per set

Coffee Spoon

Hot Tea Spoon

Iced Tea Spoon

Fish Fork 

Fish Knife 

Salt & Pepper Shaker Set (glassware, per individual place setting)  $1 per set

Seafood Fork

Steak Knife​

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COFFEE SERVICE, COFFEE OR TEA PARTY FOR 16, & DESSERT BEVERAGES

​​We offer a Coffee Party or Tea Party porcelain place-setting items at $10 per person

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COFFEE SERVICE

Morning Coffee - served between 10 AM – 11 AM. Historically, the most popular time for a formal coffee party. 

​Afternoon Coffee -  served between 2 PM – 3:30 PM. In many traditions, coffee is served earlier than tea to provide a post-lunch "pick-me-up." It focuses on the pairing of rich coffee with cakes or pastries.

After-Dinner Coffee - served between 8 PM – 10 PM. A formal evening service is typically hosted after a meal, often involving stronger brews and served with chocolates or liqueurs.

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TEA PARTY

Elevenses Tea - served at 11 AM

Afternoon Tea - served between lunch and dinner, (i.e., 3 to 4 PM)

High Tea - served between 5 to 7 PM.  

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DESSERT BEVERAGES

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Sherry – a fortified wine that is sipped with cake or other desserts.

Cordial – a liqueur served as a "nightcap" or a final note.

Espresso – a concentrated coffee served in a demitasse cup as a digestive to "cleanse" the palate.

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FLOWER RENTALS & PURCHASES

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ARTIFICIAL FLOWER RENTALS & PURCHASES

The price of artificial flowers varies based on the type of variety, the price per stem, and the price per bunch.  The cost for rented container vases and any additional embellishments also differs based on the material and style. We can create artificial table centerpieces, floral arches, wedding aisle decor, stage decor, wedding altar decor, and entryway decor.  Additionally, we offer custom artificial personal flowers, such as bouquets, corsages, boutonnieres or pocket flowers for purchase.

 

FRESH CUT FLOWER PURCHASES

The price of fresh-cut flowers varies based on the variety, price per stem, and the price per bunch.  The cost for rented container vases, and any additional embellishments also differs based on the material and style. Fresh floral centerpieces can be arranged and placed on tables or worn as personal items, such as bouquets, corsages, boutonnieres, or pocket flowers, which are sold rather than rented.  Personal fresh flower items are considered perishables or keepsakes, often referred to as souvenir items.  We can create fresh-cut centerpieces, floral arches, wedding aisle decor, stage decor, and wedding floral decorations for entryways.  

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LINEN RENTAL & CLEANING FEES

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​​LINEN RENTAL ITEMS

Fabric napkins, table skirts, table drapes, table overlays, table runners, and both fitted and non-fitted square, round, and rectangular tablecloths are available in a variety of colors and fabrics at affordable prices.  

 

CLIENTS WILL INCUR CLEANING COSTS FOR NAPKINS, TABLECLOTHS & TABLESKIRTS CLEANING SERVICES

Cleaning fees are processed 7 days after the event. At a minimum, the cost for cleaning service varies by fabric type and weight per pound as follows:

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$1 per pound for ultra lightweight fabrics with a GSM (thickness) that is 99 or less

$2 per pound for lightweight fabrics with a GSM of 100 to 169

$3 per pound for middleweight fabrics with a GSM of 170 to 339

$4 per pound for heavyweight fabrics with a GSM of 340 to 399

$5 per pound for ultra heavyweight fabrics with a GSM of 400 or higher

Velvet Taffeta and other similar specialty fabrics are dry clean only. 

Some Lace, sequin and tulle will be hand-washed at $2 per pound

 

Weight Estimates for Laundry Loads

The final cleaning cost will be based on the actual measured weight of the returned linens, by the thickness and cost per pound of the fabric weight. Examples are listed below:

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• Middleweight Laundry Load (approx. 50 guests) weighs approximately 6 pounds x provided cleaning fee = an $18 cleaning fee

• Heavyweight Laundry Load (approx. 100 guests) weighs approximately 11 pounds x provided cleaning fee = a $44 cleaning fee

• Ultra Heavyweight Laundry Load (approx. 200+ guests) weighs approximately 21 pounds x provided cleaning fee = a $105 cleaning fee

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VENUE SECURITY GUARDS & EVENT INSURANCE

CLIENTS WILL INCUR THE COST FOR ANY NEEDED VENUE SECURITY GUARD AND EVENT INSURANCE.  HOWEVER, SOME VENUES WILL ACCEPT EVENT GENERAL LIABILITY INSURANCE THAT IS PAID MONTHLY BY A WEDDING OR EVENT PLANNER, IN PLACE OF THE CLIENT PURCHASING INSURANCE FOR ONE DAY

Clients will incur the cost for any needed venue security guard(s).  The cost for a security guard can cost up to $50 or more per hour

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PIPE & DRAPE BACKDROP, CEREMONY ARCH & PERIMETER DRAPING

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DO YOU NEED A PIPE & DRAPE BACKDROP OR A CEREMONY ARCH RENTAL?

Pipe and drape backdrops are commonly used as a decorative element behind a sweetheart table for a couple or a head table for the entire wedding party.  The installation of the backdrop on-site varies based on several factors, including the type of hardware used, the fabric type, the fabric length (whether the fabric hovers above the floor or is long enough to create puddles), the cost of the fabric per square foot, and any additional applicable fees.

 

The hardware typically includes two base plates, two base plate weights, two uprights, and up to two crossbars. The rental price for the hardware starts as low as $104.84, excluding any fabric.  A standard hardware height ranges from 6 feet to 10 feet, while the standard width is 10 feet. To achieve 100% fullness (with many pleats) for a 10-foot wide area, five drapes are required. If the fabric costs $3 per foot for a standard width of 10 feet, the total cost for the fabric would be $30 per drape, resulting in $150 for five drapes. Adding the hardware rental fee of $104.84 brings the total cost to $254.84 before tax.  Additionally, ceremony arch prices are determined based on the specific design setup requested.

 

UNDERSTANDING PERIMETER DRAPING TO COVER ALL WALLS OF AN EVENT SPACE & HOW IT IS PRICED

The price is determined by summing the lengths of all wall measurements to obtain a total in linear feet. Some venues may have more than four wall-shaped rooms, and some rooms may be larger than average. For example, if the left and right walls of the local Civic Center each measure 166 linear feet, the total for those two walls would be 332 linear feet. When rounded to the nearest hundred, this amount becomes 340 linear feet.

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Also, if the room has three additional walls to cover and the total measurement is 3 x 98 linear feet (LF), this equals 294 LF. When rounded to the nearest hundred greater than 294 LF, the result is 300 LF.  Next, one must add 340 LF to 300 LF, resulting in a total of 640 LF. This total is then divided by the width of the panels, which are 10 feet wide, yielding a requirement of 64 ten-foot-wide panels to cover the perimeter walls of the entire room. 

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The rental price for pipes and drapes per set can be as low as $120 for each 10-foot wide hardware set.  A hardware set includes two bases weighing between 20 to 35 pounds, two uprights, a crossbar, and a minimum of three to four drapes measuring 16 to 20 feet. If you are covering the walls of the Civic Center, approximately 64 hardware sets of pipes and drapes at $120 each would total $7,680 before tax, not including setup, break-down, delivery, and pickup costs.  For a smaller building that is one-third or half the size of the Civic Center, you can expect to pay approximately $2,560 to $3,840 for perimeter draping.​​​​​​

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 PLANNING & COORDINATION 

SERVICE DISCOUNT

*25% Off

Discount will be applied for seniors age 62+ with drivers license or state ID card

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*10% Off

• active duty military members, retirees and veteran holders of military ID cards and first responders: police, sheriff and fire station employees 

• family, friends & employees

• past or present clients receive a 10% discount when they refer a client and the client books and pays for a full, partial or day-of planning & coordinating service for a wedding or planning & coordinating services for a social, corporate, industry or special event

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* Denotes that the discount cannot be combined

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 OUT OF TOWN CLIENTS

Out-of-town clients that are not close enough to visit the office in person, will need to provide a drivers license or state ID card, as well as a copy of their utility bill that shows an address that matches their drivers license or state ID card.​