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DESSERT BEVERAGE SERVICE FOR WEDDING GUESTS

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Operational Note: The roles of traditional after-dinner beverages—such as Coffee (The Bridge), Cordials (Concluding), Espresso (Cleansing), and Sherry (Pairing)—are meticulously coordinated to complement your custom dessert menu and extend the social transition from dining to final conversation.

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Coffee Service Placement Rate: Custom table placement and post-event strike labor for our signature unbreakable cups and saucers is structured at a rate of $1 per guest, subject to a fixed minimum baseline service fee of $100 per 100 guests.

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Please Note: This baseline fee represents professional handling, layout design, and specialized ware-washing labor exclusively. The cost of physical beverage inventory (coffee blends, specialty creamers, sweeteners, and consumable supplies), brewing hardware, and dedicated bartending or catering hospitality labor are separate allocations and are not included in this equipment handling fee.

 

​DESSERT BEVERAGES

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COFFEE PARTY OR TEA PARTY PORCELAIN SERVICE

Premium Presentation Rate: Our specialized Coffee Party or Tea Party curation utilizing fine porcelain place-setting items is structured at $10.00 per guest, subject to a strict minimum booking requirement of 16 guests ($160.00 baseline package rate).

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Please Note: This specialized rate represents the delivery, custom table styling, post-event strike, and delicate ware-washing handling of our fragile porcelain collections exclusively. Consumable event assets (such as tea blends, coffee roasts, pastries, creamers, and sugars) along with hospitality serving labor are not included in this inventory handling fee.

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COFFEE SERVICE

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Morning Coffee - Served between 10 AM – 11 AM. Historically, the most popular time for a formal coffee party. 

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​Afternoon Coffee -  Served between 2 PM – 3:30 PM. In many traditions, coffee is served earlier than tea to provide a post-lunch "pick-me-up." It focuses on the pairing of rich coffee with cakes or pastries.

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After-Dinner Coffee - Served between 8 PM – 10 PM. A formal evening service is typically hosted after a meal, often involving stronger brews and served with chocolates or liqueurs.  

 

 

TEA PARTY

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Elevenses Tea - Served at 11 AM

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Afternoon Tea - Served between lunch and dinner (i.e., 3 to 4 PM)

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High Tea - Served between 5 to 7 PM.  

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​​FLOWER RENTAL & PURCHASES

​The pricing for live, fresh-cut floral designs varies based on seasonal market availability, variety, price per stem, and price per bunch wholesale metrics. The cost for structural container vase hire and accent embellishments varies based on material composition and style framework.

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Fresh floral elements can be custom-arranged for structural table centerpieces, ambient décor installations, or designed as personal wearables (bouquets, corsages, boutonnieres, or pocket flowers). Please note that all personal fresh-cut florals are categorized as perishable keepsakes and souvenir items; therefore, they are strictly sold as permanent purchases rather than rentals. We provide live fresh-cut design execution for centerpieces, structural arches, wedding aisle paths, main stages, and custom entryway decorations.

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Seasonal Substitution Policy: Due to the unpredictable nature of live agricultural markets, weather patterns, and import supply lines, Detailed Weddings & Events LLC reserves the right to make professional, high-grade floral substitutions of equal or greater value to achieve the client's overall color palette and design intent if a specific requested flower is unavailable at the time of production.

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Inventory Protection Policy: All rented artificial arrangements, installations, hardware, and container vases remain the exclusive property of Detailed Weddings & Events LLC. The client assumes full financial liability for items damaged, stained, or structurally compromised due to severe weather exposure, negligence, or unauthorized relocation by guests.

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LINEN RENTAL & CLEANING FEES

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LINEN RENTAL INVENTORY:  Fabric napkins, table skirts, table drapes, table overlays, table runners, and both fitted and non-fitted configurations (square, round, and rectangular tablecloths) are available in a wide variety of colors and fabrics at affordable prices.

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CLIENTS WILL INCUR CLEANING COSTS FOR NAPKINS, TABLECLOTHS & TABLESKIRTS:  Cleaning fees are processed 7 days after the event. At a minimum, the cost for cleaning services varies directly by the fabric type and weight per pound, and is incorporated using the fabric's Grams Per Square Meter (GSM) thickness rating as follows:

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• $1.00 per pound: Ultra-lightweight fabrics with a GSM of 99 or less.

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• $2.00 per pound: Lightweight fabrics with a GSM of 100 to 169.

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• $3.00 per pound: Middleweight fabrics with a GSM of 170 to 339.

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• $4.00 per pound: Heavyweight fabrics with a GSM of 340 to 399.

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• $5.00 per pound: Ultra-heavyweight fabrics with a GSM of 400 or higher.

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• Specialty Fabrics: Velvet, Taffeta, and other similar specialty fabrics are categorized strictly as Dry Clean Only and will be billed at standard current dry-cleaning market rates.

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• Intricate Work: Select Lace, Sequin, and Tulle assets will be hand-washed at a flat rate of $2.00 per pound.

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WEIGHT ESTIMATES FOR LAUNDRY LOADS (EXAMPLES)

The final cleaning cost will be based on the actual measured weight of the returned linens, guided by the thickness (GSM) and the cost per pound of that fabric weight category:

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• Middleweight Laundry Load (Approx. 50-guest profile): Weighs approximately 6 Lbs times a $3 cleaning fee = $18.00 cleaning fee.

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• Heavyweight Laundry Load (Approx. 100-guest profile): Weighs approximately 11 Lbs times a $4 cleaning fee = $44.00 cleaning fee.

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• Ultra-Heavyweight Laundry Load (Approx. 200+ guest profile): Weighs approximately 21 Lbs times a $5 cleaning fee = $105.00 cleaning fee.

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CRITICAL INVENTORY COMPLIANCE POLICY:

• Permanent Damage & Replacement Asset Fee: If a rented linen asset is returned with unresolvable permanent damage—including but not limited to candle wax burns, structural tears, fabric cuts, or permanent industrial grease stains—the client will be billed the full commercial retail replacement cost of the textile item in addition to the standard cleaning fee.

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• Mildew & Moisture Prevention: Damp or wet linens must never be sealed inside air-tight plastic bags post-event, as this induces immediate mildew rot and permanently ruins fabric fibers. Any linen assets ruined due to improper post-event storage prior to return will be treated as permanently damaged and billed at full replacement value.

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EVENT INSURANCE

EVENT LIABILITY INSURANCE:  Clients may be required by a venue to purchase their own One-Day Event Liability Insurance Policy for the day of the event. For a typical wedding with up to 100 to 150 guests, a standard policy with $1,000,000 in coverage usually costs between $125.00 and $200.00 total for the day.

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• Why this is required: Our company carries its own regular business insurance, but our insurance only covers our staff and our planning work. It does not cover your personal guests, alcohol-related accidents, or venue damage caused by your attendees. Your one-day policy protects you, your guests, and the venue if an accident happens.​  if told by a venue manager you must purchase an event policy, you must name Detailed Weddings & Events LLC and the venue as "Additionally Insured" so everyone is protected.

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VENUE SECURITY GUARDS

VENUE SECURITY GUARDS:  Clients are responsible for the cost of any security guards required by the venue or local laws.

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• What it costs: Professional security guards typically cost $50 or more per hour, per guard. 

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• Please Note: These rates can be higher for late-night events (after midnight) or events booked on holidays. All security fees will be billed directly to you.

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PIPE & DRAPE BACKDROP, CEREMONY ARCH & PERIMETER DRAPING

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​​DO YOU NEED A PIPE & DRAPE BACKDROP OR A CEREMONY ARCH RENTAL?

Pipe and drape backdrops serve as premium design anchors, commonly utilized behind a wedding sweetheart table, a formal head table, or an executive stage. On-site installation costs vary dynamically based on structural framework hardware, fabric composition, textile length (floor-hovering vs. luxury puddling layouts), and custom design assets.

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• Standard Baseline Backdrop Example: Professional supportive framework typically includes heavy steel base plates, base weights, industrial upright telescoping poles, and crossbars. Baseline support hardware kits start as low as $104.84 (excluding fabrics) for a standard coverage footprint of 6ft–10ft high by 10ft wide.

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• Achieving 100% Visual Fullness: To create high-end, elegant pleating across a standard 10-foot wide span, a minimum of five fabric panels is required. At an average textile tier of $3.00 per foot, fabric costs align at $30.00 per panel, totaling $150.00 for full pleat coverage. Combined with baseline structural hardware, a completed single-tier 10-foot backdrop positions at $254.84 before sales tax, delivery, or custom styling labor. Custom ceremony arch structures are priced individually based on custom design profiles.

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UNDERSTANDING PERIMETER DRAPING FOR LARGER SPACES

Transforming an entire venue by draping every wall requires an intensive logistical layout. Structural perimeter pricing is computed directly by adding the exact linear footage (LF) of all perimeter walls, factoring in custom architecture, pillars, and room scaling.

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• The Civic Center Scaling Case Study: To drape a massive public venue space like the main auditorium of our local Civic Center, layouts must account for the scale of the facility. For example, two primary walls measuring 166 linear feet each total 332 LF. Factoring in architectural variances, layout allowances, and corner overlapping, this scales to an operational requirement of 340 linear feet.

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• Adding three additional supporting walls at 98 linear feet each adds an operational 300 linear feet, resulting in a cumulative room perimeter requirement of 640 linear feet.

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• Divided by standard 10-foot wide professional hardware sections, this massive layout requires 64 individual industrial hardware setups to secure the entire room safely.

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ESTIMATED INVESTMENT FOR WALL DRAPING

Our standard professional-grade, high-clearance pipe and drape systems (featuring weighted 20–35 lb safety bases, heavy uprights, crossbars, and 3 to 4 premium fabric panels measuring 16ft to 20ft high) are structured at an inventory rate of $120.00 per 10-foot section.

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• Large Commercial Scale (e.g., Full Civic Center Walls): Approximately 64 industrial structural sets at $120.00 each totals $7,680.00 base inventory hire.

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• Medium-Scale Facility (Approx. Half the size of the Civic Center): Expect an estimated inventory footprint of $3,840.00.

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• Small-Scale Venue (Approx. One-third the size of the Civic Center): Expect an estimated inventory footprint of $2,560.00.

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